Controlled Document Administrator Jobs in New Zealand, Job Vacancies - May 2026

This is a featured job

Contract Administrator

This is a Full time job

Hands‑on exposure to progress claims, variations, and project financials
Involvement from tender stage through to live project delivery
Direct communication with clients, consultants, and main contractors

Hands‑on exposure to progress claims, variations, and project financials
Involvement from tender stage through to live project delivery
Direct communication with clients, consultants, and main contractors

Commercial Project Administrator role supporting estimating, contracts and monthly claims on complex construction projects with career progression.

subClassification: Contracts ManagementContracts Management

classification: Construction(Construction)

Featured•Expiring

This is a featured job

Corporate Services Administrator

at APD Global

This is a Full time job

East Tamaki, Auckland

Prestigious location with beautiful offices, offering amazing views
APD Global is a well-established consulting company with strong relationships.
Enjoy variety, autonomy, and the opportunity to improve systems and processes

Prestigious location with beautiful offices, offering amazing views
APD Global is a well-established consulting company with strong relationships.
Enjoy variety, autonomy, and the opportunity to improve systems and processes

We’re looking for a dynamic and experienced Corporate Services Admin to be the driving force behind smooth operations in our East Tamaki office.

subClassification: Administrative AssistantsAdministrative Assistants

classification: Administration & Office Support(Administration & Office Support)

Featured

Listed eight days ago

SPV Document Controller & Project Administrator

at Plenary Services Pty Ltd

This is a Full time job

Christchurch Central, Canterbury

We are seeking a highly organised SPV Document Controller & Project Administrator to join our Asset Management team in Christchurch.

subClassification: Records Management & Document ControlRecords Management & Document Control

classification: Administration & Office Support(Administration & Office Support)

8d ago

Listed four hours ago

Team Administrator - Auckland

at Ministry of Foreign Affairs & Trade

This is a Full time job

Auckland

A varied role, providing a wide range of administrative services
Support a diverse, fast paced, high performing team
Full-time, permanent role based in Auckland

A varied role, providing a wide range of administrative services
Support a diverse, fast paced, high performing team
Full-time, permanent role based in Auckland

Join MFAT in this exciting opportunity where you will work in a collaborative environment to support business operations.

subClassification: Administrative AssistantsAdministrative Assistants

classification: Administration & Office Support(Administration & Office Support)

4h ago

Listed two days ago

Office Administrator

at Complete Projects Limited

This is a Part time job

Christchurch Central, Canterbury

$30 per hour

Complete Projects is seeking an Office Administrator to support our team across our architectural, project management, and construction operations.

subClassification: Administrative AssistantsAdministrative Assistants

classification: Administration & Office Support(Administration & Office Support)

2d ago

Listed one day ago

Compliance Coordinator

at Alderson Group

This is a Full time job

Papakura, Auckland

Ensuring compliance, drive improvements, and support safe, efficient operations across our dynamic group.Your detail and initiative make a real impact

subClassification: Quality Assurance & ControlQuality Assurance & Control

classification: Manufacturing, Transport & Logistics(Manufacturing, Transport & Logistics)

1d ago

Listed one day ago

Building Compliance Specialist/Administrator – Auckland

at Argest

This is a Full time job

Auckland CBD, Auckland(Hybrid)

Flexible modern work environment
Use your great communication skills
Make a difference with a supportive team

Flexible modern work environment
Use your great communication skills
Make a difference with a supportive team

Join our team of passionate Building Compliance Specialists to help us with the contract delivery for national clients.

subClassification: Administrative AssistantsAdministrative Assistants

classification: Administration & Office Support(Administration & Office Support)

1d ago

Listed ten hours ago

Project Administrator

at EMERGENT

This is a Full time job

Manukau & East Auckland, Auckland

Located in Drury
Join a high performing team supporting critical infrastructure projects
Maternity cover for 6-9 months

Located in Drury
Join a high performing team supporting critical infrastructure projects
Maternity cover for 6-9 months

Organised, proactive, & detail driven Project Administrator - Support operations & thrive in a fast-paced environment offering variety & challenge.

subClassification: Administrative AssistantsAdministrative Assistants

classification: Administration & Office Support(Administration & Office Support)

10h ago

Listed ten days ago

Administration assistant/Office Administrator

at KGA Geotechnical Group Ltd

This is a Full time job

Rosedale, Auckland

$62,500 – $70,000 per year

KGA is seeking a professional, organised, and reliable Administration Assistant / Office Administrator to support our geotechnical consultancy team.

subClassification: Administrative AssistantsAdministrative Assistants

classification: Administration & Office Support(Administration & Office Support)

10d ago

Listed six days ago

Corporate Services Administrator

at APD Global

This is a Full time job

East Tamaki, Auckland

Prestigious location with beautiful offices, offering amazing views
APD Global is a well-established consulting company with strong relationships.
Enjoy variety, autonomy, and the opportunity to improve systems and processes

Prestigious location with beautiful offices, offering amazing views
APD Global is a well-established consulting company with strong relationships.
Enjoy variety, autonomy, and the opportunity to improve systems and processes

We’re looking for a dynamic and experienced Corporate Services Admin to be the driving force behind smooth operations in our East Tamaki office.

subClassification: Administrative AssistantsAdministrative Assistants

classification: Administration & Office Support(Administration & Office Support)

6d ago

Listed twenty one days ago

Office Administrator

at ASJ Property Consultancy

This is a Full time job

Takapuna, Auckland

Varied and fast-paced role
A modern workplace in Takapuna with 360 degrees over Auckland
Flexible hours for the right candidate

Varied and fast-paced role
A modern workplace in Takapuna with 360 degrees over Auckland
Flexible hours for the right candidate

Be an essential member of our admin team, ensuring gold-standard documents are delivered to our clients.

subClassification: Administrative AssistantsAdministrative Assistants

classification: Administration & Office Support(Administration & Office Support)

21d ago

Listed twenty eight days ago

Senior Administrator - Part Time (Fixed Term Contract)

at Civil Alliance

This is a Part time job

St Lukes, Auckland

We’re looking for a capable, all‑round Part‑Time Senior Administrator to join our friendly, office‑based team.

subClassification: Administrative AssistantsAdministrative Assistants

classification: Administration & Office Support(Administration & Office Support)

28d ago•Expiring

Listed six hours ago

Quality Administrator

at Repromed NZ Ltd

This is a Full time job

Newmarket, Auckland

We are seeking applications for a Quality Administrator which is an entry level full-time position within our Quality Team.

subClassification: Medical AdministrationMedical Administration

classification: Healthcare & Medical(Healthcare & Medical)

6h ago

Listed one day ago

Client Data Administrator (Fixed-term to September 2027)

at FirstCape Limited

This is a Full time job

Wellington Central, Wellington

Be at the heart of secure and seamless client experiences
Work in a high-performing wealth, risk & compliance environment
Build expertise in client data, onboarding, and governance

Be at the heart of secure and seamless client experiences
Work in a high-performing wealth, risk & compliance environment
Build expertise in client data, onboarding, and governance

Support client onboarding and data integrity, ensuring secure, compliant and seamless experiences for clients and stakeholders.

subClassification: Compliance & RiskCompliance & Risk

classification: Banking & Financial Services(Banking & Financial Services)

1d ago

Listed twenty four days ago

Contract Administrator

at Metal Concepts

This is a Full time job

Wiri, Auckland

Hands‑on exposure to progress claims, variations, and project financials
Involvement from tender stage through to live project delivery
Direct communication with clients, consultants, and main contractors

Hands‑on exposure to progress claims, variations, and project financials
Involvement from tender stage through to live project delivery
Direct communication with clients, consultants, and main contractors

Commercial Project Administrator role supporting estimating, contracts and monthly claims on complex construction projects with career progression.

subClassification: Contracts ManagementContracts Management

classification: Construction(Construction)

24d ago•Expiring

Listed eleven hours ago

Business Services Administrator

at Office of the Ombudsman

This is a Full time job

Wellington Central, Wellington

Are you an administrator super star?
A varied role with no one day the same
A permanent, full-time opportunity in our Wellington Office

Are you an administrator super star?
A varied role with no one day the same
A permanent, full-time opportunity in our Wellington Office

This is a permanent position based in our Wellington Office supporting the wider organisations day to day functions

subClassification: Administrative AssistantsAdministrative Assistants

classification: Administration & Office Support(Administration & Office Support)

11h ago

Listed twelve days ago

Administration & Projects Coordinator

at New Zealand Antarctic Society

This is a Contract/Temp job

Christchurch Central, Canterbury(Remote)

$30 – $33.50 per hour

Join the New Zealand Antarctic Society in a flexible part-time role supporting projects, events, finance, grants, membership and communications.

subClassification: Administrative AssistantsAdministrative Assistants

classification: Administration & Office Support(Administration & Office Support)

12d ago

Listed one day ago

Client Data Administrator (Fixed-term to September 2027)

at FirstCape Limited

This is a Full time job

Auckland CBD, Auckland

Be at the heart of secure and seamless client experiences
Work in a high-performing wealth, risk & compliance environment
Build expertise in client data, onboarding, and governance

Be at the heart of secure and seamless client experiences
Work in a high-performing wealth, risk & compliance environment
Build expertise in client data, onboarding, and governance

Support client onboarding and data integrity, ensuring secure, compliant and seamless experiences for clients and stakeholders.

subClassification: Compliance & RiskCompliance & Risk

classification: Banking & Financial Services(Banking & Financial Services)

1d ago

Listed twenty one days ago

Facilities Administrator

at Origin Talent

This is a Full time job

Auckland CBD, Auckland

Facilities Administrator - Permanent Opportunity
Full-time - Monday to Friday
Auckland Head Office - Property & Facilities Environment - Competitive Salary

Facilities Administrator - Permanent Opportunity
Full-time - Monday to Friday
Auckland Head Office - Property & Facilities Environment - Competitive Salary

We're seeking a detail-driven Facilities Administrator to step into a pivotal support role within a professional property team in Auckland.

Recruited byJess Houlding

subClassification: Administrative AssistantsAdministrative Assistants

classification: Administration & Office Support(Administration & Office Support)

21d ago

Listed three days ago

Compliance Systems Administrator

at COTTONSOFT LTD

This is a Full time job

East Tamaki, Auckland

Work across a well-established FMCG business
Our brands include Tuffy, Paseo, CottonSofts, CUTE & CO., KiwiSoft, Livi
Weekly take home product allowance + heavily discounted product to purchase

Work across a well-established FMCG business
Our brands include Tuffy, Paseo, CottonSofts, CUTE & CO., KiwiSoft, Livi
Weekly take home product allowance + heavily discounted product to purchase

Make your mark in a newly created role, driving stronger systems, quality and compliance across our business.

subClassification: Quality Assurance & ControlQuality Assurance & Control

classification: Manufacturing, Transport & Logistics(Manufacturing, Transport & Logistics)

3d ago

Listed seven days ago

Operations Administrator

at Solutions Team

This is a Full time job

Christchurch Central, Canterbury(Hybrid)

Attractive Salary Packages
Great culture. Professional, practical, and a bit of fun along the way

Attractive Salary Packages
Great culture. Professional, practical, and a bit of fun along the way

If you’re highly organised, proactive, and love staying on top of things in a fast-paced environment, this is the role for you!

subClassification: Administrative AssistantsAdministrative Assistants

classification: Administration & Office Support(Administration & Office Support)

7d ago

Listed fourteen days ago

Building Control Officers

at Solutions Team

This is a Full time job

Auckland CBD, Auckland(Remote)

Attractive Salary Packages
Remote and Flexible work arrangements available

Attractive Salary Packages
Remote and Flexible work arrangements available

Building Control Officers NZ-wide. Remote options available. Join a supportive team making building compliance practical and impactful

subClassification: Local GovernmentLocal Government

classification: Government & Defence(Government & Defence)

14d ago

Listed twenty three days ago

Data Processing & Operations Support

at Auckland Meat Processors

This is a Full time job

Mount Wellington, Auckland

Stable role in essential industry with long-term job security
Hands-on training with real career development opportunities
Varied role across payroll, operations, and data systems

Stable role in essential industry with long-term job security
Hands-on training with real career development opportunities
Varied role across payroll, operations, and data systems

Detail-focused role processing operational data, supporting payroll, ensuring accuracy, compliance, and coordination across production teams.

subClassification: Data Entry & Word ProcessingData Entry & Word Processing

classification: Administration & Office Support(Administration & Office Support)

23d ago

Listed twenty three days ago

Project Coordinator/QS

at Goodform Properties Limited

This is a Full time job

Newmarket, Auckland

Join Goodform as a Project Coordinator/QS and become a key player in shaping our projects' success. Based in Newmarket, Auckland.

subClassification: Contracts ManagementContracts Management

classification: Construction(Construction)

23d ago

Listed six days ago

Operations Officer

at NZIST - Whitireia and WelTec

This is a Full time job

Lower Hutt, Wellington(Hybrid)

Wellbeing allowance
Eyecare allowance
Rewards and recognitions programme

Wellbeing allowance
Eyecare allowance
Rewards and recognitions programme

Your role is essential in that it will enable us to grow in our innovative thinking and just keep things going on a day-to-day basis.

subClassification: PA, EA & SecretarialPA, EA & Secretarial

classification: Administration & Office Support(Administration & Office Support)

6d ago•Expiring

Listed more than thirty days ago

Project Coordinator

at JOYN

This is a Full time job

Papakura, Auckland

$65,000 - $75,000

Career growth and development
Innovative, long standing NZ-owned company
Work in a collaborative, values-based culture

Career growth and development
Innovative, long standing NZ-owned company
Work in a collaborative, values-based culture

Join Monkeytoe in Papakura! Grow your career with a supportive team, exciting projects, and room to innovate and make an impact.

subClassification: Contracts AdministrationContracts Administration

classification: Administration & Office Support(Administration & Office Support)

30d+ ago•Expiring

Listed nine hours ago

Senior Administrator

at Private Advertiser

This is a Full time job

Queenstown, Otago

Looking for a job with variety. Join us and be an integral part of our management, accounting and legal team.

subClassification: Administrative AssistantsAdministrative Assistants

classification: Administration & Office Support(Administration & Office Support)

9h ago

Listed one day ago

Data Support Administrator

at Bishop – Values Led HR & Search Partner

This is a Contract/Temp job

Christchurch, Canterbury

Fast-paced and evolving construction environmen
Supporting operational improvement initiatives
3-6 month temporary assignment | Christchurch-based

Fast-paced and evolving construction environmen
Supporting operational improvement initiatives
3-6 month temporary assignment | Christchurch-based

Are you someone who enjoys working with systems, organising information, and helping operational teams make smart decisions?

subClassification: Data Entry & Word ProcessingData Entry & Word Processing

classification: Administration & Office Support(Administration & Office Support)

1d ago

Listed three days ago

Companies Administrator (Accounting Practice)

at NZ Tax Accountants Limited

This is a Full time job

Auckland CBD, Auckland

$60,000 – $80,000 per year

Sole-charge role with autonomy and variety
Trusted advisor to family-owned businesses
Modern CBD office with supportive team

Sole-charge role with autonomy and variety
Trusted advisor to family-owned businesses
Modern CBD office with supportive team

Own a key sole-charge role managing Companies Office obligations for valued family-owned business clients in a modern CBD office.

subClassification: Administrative AssistantsAdministrative Assistants

classification: Administration & Office Support(Administration & Office Support)

3d ago

Listed five hours ago

Health and Safety and Projects Administrator

at Southland District Council

Be an early applicant

This is a Full time job

Invercargill Central, Southland

Supportive team environment
Flexible working options
Varied and meaningful work

Supportive team environment
Flexible working options
Varied and meaningful work

Bring your organisation and systems skills to a diverse role supporting Council operations.

subClassification: Administrative AssistantsAdministrative Assistants

classification: Administration & Office Support(Administration & Office Support)

5h ago

Listed seven days ago

Document Controller

at Fletcher Infrastructure

This is a Full time job

Lower Hutt, Wellington

Manage project documents and systems in construction
Work on a large alliance infrastructure project
Flexible hours plus Friday work from home option

Manage project documents and systems in construction
Work on a large alliance infrastructure project
Flexible hours plus Friday work from home option

Manage project documents, keep information flowing, and build your document control career on a major construction project.

subClassification: Records Management & Document ControlRecords Management & Document Control

classification: Administration & Office Support(Administration & Office Support)

7d ago

Listed twenty nine days ago

Programme Administrator

at AcademyEX Education Ltd

This is a Part time job

Auckland CBD, Auckland(Hybrid)

Support delivery by managing assessments, learner communications, and records, ensuring smooth operations and a positive learner experience.

subClassification: Student ServicesStudent Services

classification: Education & Training(Education & Training)

29d ago•Expiring

248 controlled document administrator jobs in New Zealand

Perform a job search

Contract Administrator

Corporate Services Administrator

SPV Document Controller & Project Administrator

Team Administrator - Auckland

Office Administrator

Compliance Coordinator

Building Compliance Specialist/Administrator – Auckland

Project Administrator

Administration assistant/Office Administrator

Corporate Services Administrator

Office Administrator

Senior Administrator - Part Time (Fixed Term Contract)

Quality Administrator

Client Data Administrator (Fixed-term to September 2027)

Contract Administrator

Business Services Administrator

Administration & Projects Coordinator

Client Data Administrator (Fixed-term to September 2027)

Facilities Administrator

Compliance Systems Administrator

Operations Administrator

Building Control Officers

Data Processing & Operations Support

Project Coordinator/QS

Operations Officer

Project Coordinator

Senior Administrator

Data Support Administrator

Companies Administrator (Accounting Practice)

Health and Safety and Projects Administrator

Document Controller

Programme Administrator

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