Administration Assistant

About the role

Reporting to the Manager Operations, the Administration Assistant provides administrative and data entry support to the Garbutt Warehouse team. The role is responsible for entering orders, preparing order and dispatch documentation, maintaining accurate stock control records, assisting with purchase and receipt processing, and supporting end-of-month stocktake and general warehouse administration requirements.

Key responsibilities

• Input orders into the purchase system accurately and in a timely manner

• Prepare order documentation, picking slips and dispatch forms for warehouse processing

• Update relevant systems with purchase, receipt and stock information

• Maintain organised electronic and hard copy records as required

• Assist with purchasing ordered items physically and online as directed

• Process purchase receipts and scan receipts to Weel

• Input relevant data into Weel and assist with finance data entry into MYOB as required

• Input shop stock and warehouse stock information into relevant systems, including Square where required

• Assist the Operations Manager and team with end-of-month stocktakes

• Support stock control processes by maintaining accurate records and identifying discrepancies

About you

• Demonstrated experience in administration, data entry or warehouse administration, or the ability to quickly acquire these skills

• High level accuracy and attention to detail when entering orders, purchase information, receipts and stock data

• Competent computer skills, including experience using Microsoft Office and business systems

• Ability to organise workload, meet deadlines and manage competing priorities

• Demonstrated oral and written communication skills and ability to work respectfully with staff, suppliers and stakeholders

• Ability to maintain confidentiality and comply with PICC policies, procedures and workplace health and safety requirements

• Current Driver's Licence

• Experience using purchase systems, Square, Weel and/or MYOB (desirable)

• Previous experience in logistics, warehousing, stock control or procurement administration (desirable)

About us

The Palm Island Community Company is an Aboriginal Community-Controlled Organisation that delivers health and community services, community capacity building and economic development programs on Palm Island. Through the establishment of a network of partnerships and collaborations, the ongoing recruitment and training of staff, and an uncompromising attitude towards the building of community capacity, PICC continues to make a real difference in the lives of the people it serves. Boasting a successful history since it was established in 2007, PICC delivers innovative, community-driven programs that are squarely aimed at supporting and strengthening the social, cultural, health and economic fabric of the Palm Island community.

For further information about this role, please get in contact with the PICC People, Culture and Safety Department at ••••@picc.com.au or (07) •••• •300.

Applications close at 5:00 p.m. on Friday, 4 September 2026.