Temporary Project Administrator/EA

We are currently seeking a highly organised and proactive Administration Assistant/ EA for a temporary assignment based in Queenstown. This is an excellent opportunity for someone who thrives in a fast-paced environment and is available to start immediately.

About the Role

You will be supporting a Department Director and wider project team, providing high-level administrative and coordination support to ensure smooth day-to-day operations.

Key Responsibilities

• Schedule meetings, coordinate logistics, and manage calendars for the Department Director and project team
• Prepare agendas, take minutes, and produce accurate meeting documentation
• Process procurement documentation and complete required templates
• Raise purchase orders and support invoice management and payment processes
• Prepare and format PowerPoint presentations, reports, and other project documents
• Maintain filing systems and ensure version control across project documentation
• Manage spreadsheets, track information, and support project reporting needs
• Provide general EA support to the Department Director and internal project resources
• Support onboarding of team members and maintain org charts and RASCI
• Administer Teams / SharePoint and support project data and dashboards
• Support supplier onboarding (NDAs, access, inductions)
• Maintain stakeholder lists and coordinate workshops, meetings, and communications
• Maintain procurement register and track contracts, deliverables, and spend

What We're Looking For

• Excellent organisational skills with the ability to prioritise multiple responsibilities and meet deadlines
• Experience with procurement and financial administration
• Highly developed written and verbal communication skills
• Strong interpersonal skills with a customer-focused approach
• Ability to hit the ground running and work with minimal supervision

What's on Offer

• Immediate start
• Temporary assignment with potential for extension
• Dynamic and collaborative team environment
• Queenstown-based role in a stunning location

If you are available immediately and ready to bring your administrative expertise to a high-performing team, we'd love to hear from you. To apply please click Apply on Seek, do not email.
For any questions please contract Amelia-Jane Hoffmann-Bryant on 021-981-823 or [email protected]

www.fluidrecruitment.co.nz