Administration Support Officer (1 Year Fixed Term Contract)

Company Description

OceanaGold is a growing mid-tier gold and copper producer listed on the Toronto Stock Exchange (TSX). With four operating mines—Haile in the USA, Didipio in the Philippines, and Macraes and Waihi in New Zealand—we are committed to safe, responsible mining that generates strong returns and supports sustainable development.

Our purpose is mining gold for a better future. The gold, copper, and silver we produce power renewable energy, life-saving medical devices, and the technology that connects communities. Beyond this, our operations drive economic growth and improve health and education outcomes in the regions we serve, supporting over 3,700 direct jobs globally.

Guided by our values—Care, Respect, Integrity, Performance, and Teamwork—we strive to be a trusted company people want to work for, partner with, and invest in, creating lasting value for all our stakeholders.

Our Waihi Operation in the North Island of New Zealand is an underground gold mine. A recent consent for the Waihi North Project, a new mine to be developed 6km north of the existing operation has provided a long term extension of mine life providing our 400 staff and contractors, and the people of Waihi, an assurance that we plan to be here for the long-term.

Job Description

To provide a professional and efficient point of contact for project related external parties and site visitors, while carrying out support duties specifically for the Waihi North Project. In conjunction with providing a variety of other duties in order to support wider OceanaGold project support delivery.

Key Tasks and Responsibilities

• Assisting the Administration Officer – Project Execution with the following keys tasks and responsibilities:

Housing & Accommodation Administration

• Coordinate and administer ad hoc and long-term housing and accommodation arrangements for employees, key staff and contractors, including residential leases, camp accommodation and hotel bookings.

• Manage contractual arrangements with accommodation providers, ensuring cost control, service standards, and compliance with company policies and project budgets.

• Maintain accommodation registers, track occupancy, manage lease renewals, and coordinate check-in/check-out processes.

• Ensure accommodation arrangements meet health, safety and wellbeing standards, for project-based personnel and contractors.

Company Vehicle, Leasing and Hire Administration

• Administer company vehicle fleet operations, including allocation, leasing, short-term hire, and returns.

• Manage vehicle leasing agreements and hire contracts, ensuring value for money and compliance with company policy.

• Maintain fleet registers, insurance documentation, servicing schedules, and compliance records.

• Coordinate vehicle mobilisation and demobilisation aligned with project requirements.

• Oversee incident reporting, damage claims and liaison with insurers and hire providers as required.

• Monitor fleet-related expenditure and provide cost reporting to project or operational leadership.

General

• Meet and greet project visitors, consultants and contractors in a professional and friendly manner

• Handling enquires in a positive and helpful manner

• Ensuring visitors are correctly recorded in Visitor’s Register, sign in and wear Visitor Pass.

• Longer term consultants or contractors are issued with appropriate cardkey access

• Arrange new staff and contractor training inductions and IT/coms setup

• Issuing of PPE gear, keeping records and monthly stocktake.

• Mail and courier packages are delivered / distributed in a timely manner

• Maintain and ordering stationery

• Participate and assist with the emergency procedure 

• Control and management of archive records

• Coordinating of the office equipment maintenance

• Photocopying, scanning, laminating & binding as required

• Maintain office stocks at Willows Road Project Management Office (PMO)

• Provide clerical / data entry assistance as required

• Invoices/statements received via post or email need to be stamped received and scanned to accounts payable

• Raising of orders for goods/services, purchase order processing and receipting in Pronto (as appropriate)

• Ensure consultant and contractor OG mandated training requirements are keep up to date

Team Environment

• Build and maintain effective relationships to foster a high-performing team through engagement, clear communication, and motivation.  

Qualifications

• A relevant qualification(s) in business administration or relevant demonstrated work experience would be an advantage, although not essential.

• Full and current NZ Drivers Licence (competent driving manual vehicles).

Experience

• 2-3 years’ experience in an office administration or similar role.

Additional information

• 1 Year Fixed Term Contract (with potential for extension)

• Full-time role

• Monday to Friday

• 7:30am to 5:00pm (flexible)

• On-call component (every second weekend)

WHAT'S ON OFFER:

• Residential role - live and work in Waihi, the gateway to the stunning Coromandel region

• Free Gym Membership 

• Career Development Opportunties

• Living Our Values recognition program

• Access to OceanaGold Employee Assistance Program (EAP)

• Exceptional working environment where people are valued and respected
   

YOU MATTER: OceanaGold is committed to providing equal employment opportunities. We believe a variety of perspectives are not only welcome – they are essential to our success. Should you require any assistance applying for this opportunity, please contact us at [email protected]

**Applications close 19 April 2026. Shortlisting will commence immediately. Applicants must be eligible to work in New Zealand.

PLEASE NOTE: APPLICATIONS FROM AGENCIES WILL NOT BE ACCEPTED