Corporate Services Administrator

Seeking a star who will provide exceptional administrative and marketing assistance to our team and ensure our supporters receive first-class treatment.

 A bit about us

Every moment counts when the emergency phone rings at Life Flight. Each mission is different and vital. The team will drop everything to save a car accident victim, rescue a stricken diver, or fly a premature baby to urgent medical care.

Life Flight is a charitable organisation that holds a special place in the hearts and minds of the community. Out of our base in Lyall Bay, we operate the local Westpac Rescue Helicopter and a nationwide fleet of 6 Air Ambulance Planes.

How you’ll make an impact

As Corporate Services Administrator you will provide exceptional administrative support to both our Corporate Services Team and our Marketing, Fundraising and Communications Team. You will provide day-to-day assistance for staff and ensure that every supporter and sponsor (both in person and virtually) receives top-notch care. 

You’ll excel with your adaptability and prioritisation skills. You'll carry out administrative tasks like ordering and restocking supplies, liaising with contractors on building and equipment maintenance, and assisting with events and office catering. You will also be the external face of Life Flight – providing a fabulous experience to our supporters.

What you’ll bring to the team

As Corporate Services Administrator reporting directly to the Corporate Services Manager you will: 

• Keep the wheels of the Marketing and Fundraising team and Corporate Services team running smoothly by providing exceptional administrative assistance. 

• Provide our donors with a first-class experience by processing donations, attending to requests, and making them feel appreciated.

• Be the external face of Life Flight – answer calls, reply to emails, and provide a helpful and welcoming experience to those who visit the base.

• Assist with marketing events – this includes coordinating merchandise, organising catering, and being on-hand for key events.

• Maintain a great working environment for our staff by managing the purchasing and other office functions (including keeping the coffee beans topped up) and property/equipment maintenance. 

What you’ll bring with you

• Proven ability to work independently, multi-task, and deal with competing priorities.

• Excellent organisation and planning skills.

• Ability to build and maintain rapport with a range of people. You will hear stories of patients that have been saved by Life Flight, thank our amazing donors, and mitigate any complaints in an authentic, professional and empathetic manner.

•  You will have great communication skills in-person, over the phone and email.    

• An enthusiastic attitude – you are ready to roll up your sleeves and assist with a range of tasks.

You’ll be a New Zealand or Australian citizen/permanent resident currently living in Aotearoa with a full clean drivers licence

Why Life Flight?

• We are an organisation that literally saves lives every day. You’ll join a small but mighty team of creative, dedicated and engaged people who love seeing the difference Life Flight makes to so many lives. 

• We provide a fulfilling and flexible workplace, great work stories and the opportunity for you to make your mark on our processes.

• We are based in Lyall Bay, with a view of the Helicopter Hangar and the airport runway beyond. Watch the team as they answer a callout and rush to the aircraft to save lives.

• You can take a lunchtime stroll along Lyall Bay beach. 

• Put your general knowledge to the test each morning for the stuff quiz over coffee. Enjoy Fish and Chip Friday every couple of weeks. And try to avoid the endless supply of candy in the candy jar.

• We are proud of our inclusive and supportive culture. From the moment you step through our doors, you’ll be encouraged and supported to do your best work. 

How to apply

Does this sound like you? This role will become available in early April. Please click the ‘Apply’ button and submit your CV and a cover letter, highlighting examples of your work that are a great fit with what you believe we need, as soon as possible. Most of the Marketing and Corporate Services Team work 8.30 - 5pm but if you need more flexibility then let us know what your preferred working hours would be and we would love to see if we can accommodate them.

If you would like to learn more about us including a copy of the position description for this role then visit  www.lifeflight.org.nz/careers