Conference Administrator

Looking for a fresh chapter in your career?
Bring your experience, energy, and enthusiasm and become part of our awesome team.

Team synergy is at the heart of this role. We value people who bring loyalty, commitment, mutual respect, and trust to their work, contributing positively to a collaborative and supportive team environment.

As a Conference/Project Administrator, you will play an important role in supporting our team to successfully deliver exceptional conferences and events for our clients.

Working alongside our Project Coordinators and under the guidance of our Project Director, you will assist with the coordination and administration of client projects, helping ensure every event is delivered professionally, efficiently, and to the highest standard.

This is a varied role where organisation, communication, initiative and teamwork are essential.

What You’ll Bring
We’re looking for someone who is organised, proactive and enjoys being part of a supportive team environment.

Personal Attributes
·        A strong and respectful team player who enjoys collaborating with others
·        A natural sense of urgency with strong follow-through
·        Professionalism, confidence and a positive attitude
·        Exceptional attention to detail and accuracy
·        Self-motivated with a proactive approach to work
·        A client-focused mindset and commitment to service excellence
·        The ability to recognise and manage pressure in busy periods
·        Flexibility and willingness to travel and work outside standard hours during events
·        A sense of humour — because we believe great teams enjoy working together

Skills and Experience
·        Strong organisational skills with the ability to manage multiple priorities
·        A high level of initiative and ability to work independently
·        Excellent interpersonal and communication skills, both written and verbal
·        Strong problem-solving and decision-making capability
·        The ability to implement plans and deliver outcomes
·        Proven ability to work to deadlines and manage competing priorities
·        Experience working with social media platforms and website content
·        Bookkeeping or financial administration skills
·        Experience with the EventsAIR software platform and other digital workflow tools (highly desirable)
·        A collaborative approach and willingness to share tasks within the team
·        Clear reporting and documentation skills
·        The ability to work effectively from home while also delivering professional on-site event management support when required

Key Responsibilities:

1.        Assist with the delivery of successful conferences that meet company and client objectives within budget
2.        Assist with the management of the workload and work quality of specified projects

3.        Remain skilled and trained in all modules of our online events management software (EventsAIR)

4.        Attend Client committee meetings as required (usually via teams/zoom)

Interviews will be conducted as suitable candidates are identified.

The Offer:
The hours and financial offer will be dependent on the experience of the successful candidate.

ForumPoint2 will strive to reach a balance between the applicants desired working hours vs current workload of overall team. Flexibility from both parties is appreciated around this aspect of the role.

About us
ForumPoint2 Conference Partners is a well-established conference and event management company, proudly based in Hamilton since 1993. For more than 30 years, we’ve partnered with leading organisations across the medical, engineering, research, education, and agricultural sectors to deliver high-quality conferences and events throughout New Zealand.

Our clients typically rotate their conferences around the country, creating a dynamic mix of destinations, committees, and projects. The result is a role filled with variety, interesting people, and the opportunity to work on events that bring communities and industries together.

We operate as a fully remote team, working from home while staying closely connected. Throughout the year we schedule regular in-person team catch-ups to plan, collaborate and stay aligned. For this reason, someone based in the Waikato region would be ideal to make attending these meetings easy.