Fleet Coordinator

We are looking for an organised and detail-oriented Fleet Coordinator to support the day-to-day administration and coordination of our company vehicle fleet.

This is a part-time position with flexible working hours, offering a fantastic opportunity to balance professional life with personal commitments. Estimated hours are approximately 20-30 per week. The role is based in our support office in East Tamaki and supports vehicles across our branches throughout New Zealand, ensuring they remain compliant, well maintained, and accurately recorded within company systems.

You will coordinate servicing and repairs, maintain fleet records and documentation, manage regulatory requirements, and oversee administration within the Fleet Check system. This role would suit someone who enjoys organisation, coordination, and working with systems, and takes pride in maintaining accurate records and supporting smooth fleet operations.

Key Responsibilities:

• Maintain accurate fleet records and vehicle documentation

• Schedule and track servicing, maintenance, repairs, registrations, WOF, and RUCs

• Liaise with external service providers and fleet management partners

• Administer and maintain the Fleet Check system, ensuring vehicle records, driver checks, and defect reporting are up to date

• Support accident management processes, including insurance claim documentation

• Monitor fleet compliance and escalate any issues where required

• Assist with tracking fleet-related costs and generating reports

• Provide day-to-day support for fleet-related queries

• Assist with general operational administrative tasks and ad-hoc projects including (but not limited to) activities such as customer surveys and telecom coordination (phones, SIMs, and landlines)

About You

To be successful in this role, you will have:

• Experience in fleet coordination, administration, logistics, or a similar role

• Strong organisational skills and attention to detail

• Good communication and coordination skills

• Confidence using digital systems and apps (fleet management systems advantageous)

• Ability to manage tasks and maintain accurate records

• Understanding of compliance processes and basic cost tracking

ABOUT ADVANCED GROUP:

Advanced Group is proud to be a New Zealand based, family-owned and operated business.  A dynamic and forward-thinking converged business, we deliver cutting-edge solutions and unapparelled services across multiple industries. With a focus on technology, and an unwavering commitment to excellence, we advance organizations into the future.

At Advanced Group, we are all about ‘work, done right’ - and that means doing right by our team, every day in every way. Our people have helped shape the group into what it is today.

Our main brands - Advanced Security, Advanced Digital, Advanced Communications, Advanced Command and Advanced Innovation - are leaders in their respective fields and our amazing journey continues across more than 20 locations nationwide.

Find out more about us at https://advancedgroup.co.nz/

WHAT’S ON OFFER:

If you’re looking to join a dynamic team and be part of a New Zealand-owned success story, we encourage you to apply.

We offer competitive remuneration along with ongoing training and development opportunities. You will be part of a respectful, supportive, values-led culture, with additional perks including regular team breakfasts, recognition bonuses, discounts with a range of companies, and free home alarm monitoring.

Ready for ‘work, done right’? Apply now.

Advancedgroup