Project Administrator

Process-oriented? Meticulous in your attention to detail? Able to juggle several balls at one time?
This could be the challenge for you!

This role provides project administration support to Safe Power Services and its customers by coordinating and collating the required information to schedule jobs for the field team. 

A little about us: 

Safe Power Services Limited has been owned and operated by electrical inspectors for almost 30 years. We have an exceptionally high level of industry knowledge and technical understanding of network connections.

With decades of experience on both the Orion and MainPower networks as connection agents and electrical contractors, our team bridges the gap between electrical installation and the electricity distribution business to keep Canterbury connected, from Rakaia to Kaikoura.

Safe Power Services specialise in a wide range of services, including:

• Permanent connections

• Isolations and reinstatements

• High-risk electrical inspections

• Revenue metering

• Decommissions

• Overhead to underground conversions

• Connection/network alterations

• Temporary power supplies

• Service installations

Job requirements:

• Project administration and coordination - collating job information and paperwork, setting up and managing jobs within our internal database and network websites, and scheduling for the field team via Outlook

• Finance administration – interpret job results from the field to ensure all costs are captured, drafting invoices in Xero

• Documentation management, record keeping, data entry

• Inbox and calendar management (across multiple accounts)

• Provide detailed responses and estimates to customer queries

• General administration and office duties - meter/stock orders, internal building/office audits

• Point of contact for incoming phone calls and meeting/greeting any visitors to the Safe Power Services office

• Attend quarterly health and safety meetings and provide minute-taking

Competencies, skills, and attributes:

• A very high level of attention to detail and pride in work output

• Excellent organisation and planning skills, alongside the ability to multitask

• Proactivity and self-direction to resolve challenges

• Effective and strong communication skills – both written and in-person

• Capability to build and maintain relationships (internally and externally)

• Professional discretion

• A commitment to adding value and contributing within a small team

Mandatory requirements for all applicants include:

• Being a New Zealand citizen – note that you must currently reside in New Zealand to apply for this role

• A minimum of at least five years of administration experience

• Advanced-expert level within MS Office programmes

• Holding a New Zealand full and clean driver’s license

This role is for someone unafraid of repetition, who can wrangle a calendar like a pro and enjoys managing deadlines and multiple requests. Work days/hours are negotiable.

How to apply:

Please include a cover letter with your CV/application.