Office Manager - Operations & Finance

About OneLaw
OneLaw is a growing New Zealand software company supporting 240+ law firms nationwide. We build specialist legal practice management software and are proud of the momentum we're creating.

We're a tight, capable team that takes our work seriously - and enjoys working together.
 
About the role
We're looking for someone who enjoys people and numbers in equal measure. This role sits at the heart of the business. You'll help shape the day-to-day experience of our Christchurch office while supporting our remote team to stay connected, organised and informed. 

This is a permanent, part time role - 30 hours per week, across Monday to Friday (onsite).
 
Some days you'll be focused on invoicing, reconciliations, product price changes and checking financial details carefully to ensure everything balances. This includes coordinating invoicing cycles in Xero, managing recurring billing and price adjustments, supporting payroll checks, reconciling income and expenses, assisting with GST preparation and following up outstanding accounts. You'll be trusted with financial detail and expected to spot inconsistencies.
 
Other days you'll be organising travel for the sales and training teams, planning a team lunch, preparing a conference booth or improving onboarding checklists for new staff. You'll coordinate internal communications, team events, travel and office operations - helping create moments for the team to socialise, celebrate wins and stay connected. At the same time, you'll help create a positive workplace experience where people enjoy coming to work.
 
You won't be stuck in one lane - most days blend numbers, people, and practical problem‑solving.
 
It's a commercially important operational role for someone who is confident with numbers and enjoys helping a team run smoothly.
 
What you'll bring:

• Strong attention to detail and confidence working with numbers
• Knowledge of payroll processes, invoicing and reconciliations
• Enjoy bringing social ideas to life that help build team connection
• Experience working in a professional office environment
• A helpful, team-focused attitude
• Warmth, approachability and good humour with a steady, positive energy
• Enjoy helping others and stepping in where needed
• Pride in accuracy and tidy financial records
• The ability to keep things moving without over-complicating processes
• Clear and confident communication skills
• Familiarity with tools such as Xero, Slack, Employment Hero, Pipedrive, Confluence, Microsoft suite and ability to pick up new systems quickly

You're just as comfortable reviewing a reconciliation as you are welcoming someone into the office.
 
Why this role matters
As we grow, both financial discipline and team culture become more important - not less. This role supports both. If you enjoy being trusted with numbers and appreciated for the way you support a team, this will be a very satisfying role.
 
You'll support both our Christchurch office and our remote team, making sure everyone feels connected and supported. You'll also play a key role in events, communications, travel coordination and finance administration. This is a part-time role with real ownership, impact and plenty of variety.
 
What you'll do

• Contribute to a positive and social team culture through shared lunches, celebrations and team events
• Maintain a welcoming, well-organised, well stocked office environment
• Support internal communications across Slack and email
• Assist with shareholder updates
• Support the marketing and product team to organise the OneLaw Customer Conference, demos, webinars and events
• Coordinate travel, accommodation and event logistics for travelling teams
• Prepare invoicing cycles and manage recurring billing in Xero
• Get the team paid on time on monthly and fortnightly cycles
• Reconcile income, expenses and assist with GST preparation
• Follow up debtor accounts and maintain accurate financial records
• Coordinate internal meetings and team learning sessions
• Manage office supplies, groceries and general office presentation
• Liaise with building management, cleaners, vendors and contractors
• Coordinate internal and external gifts and celebrations
• Support health & safety and first aid processes

How to apply
If you love a role where people appreciate you for being both capable and delightful - equal parts detail-lover and team-uplifter - this could be the perfect fit.  Please apply via SEEK with your CV and a short cover letter.
 
Please note: You must be eligible to work in NZ to be considered for this role